Jobs

Office/Finance Manager & Executive Assistant - LA's Cajun Bayou

08/15/2023

Louisiana’s Cajun Bayou Tourism, Lafourche Parish’s destination marketing organization, is seeking a full time Office/Finance Manager & Executive Assistant to join our team.

SUMMARY:
Oversee and manage the administrative function of Louisiana’s Cajun Bayou Tourism office. Provide support to the President & CEO, staff and Board of Directors, as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Function as staff liaison between management, LCB Board of Directors, and staff to facilitate smooth daily company operations.
• Provide quality staff support and contributes to the needs of the organization.
• Provide daily administrative assistance to President & CEO.
• Maintain the office supply inventory and order additional supplies, as needed.
• Monitor office procedures and resolve problems through collaboration with pertinent contacts, and implement changes, as needed.
• Process all check requests and invoices for payment. Manage vendors and required vendor documentation.
• Assist President & CEO in monitoring contracts, grants, and service agreements
• Work in conjunction with President & CEO to oversee annual audit and submit all required records and documentation.
• Work in conjunction with President & CEO and accountant to oversee organizations finances and budgeting procedures.
• Schedule appointments and office meetings as needed.
• Work with the parishes tourism partners to fulfil requests, manage relevant contact information, and maintain partner communications.
• Oversee the bookings for the Lafourche Pavilion and coordinate with Lafourche Parish Government representative to facilitate bookings and payments.
• Ensure the efficient operation of all office equipment, arrange for routine and necessary maintenance, as needed.
• Assist the team and organization with special events and projects as needed.
• Coordinate travel and accommodation arrangements for staff, as needed.
• Coordinate visitor center operations, including travel counselor’s schedules and coverage of front desk when needed.
• Compile and distribute reports, minutes, and materials to board of directors and committees as requested by President & CEO.
• Confidently and sincerely interact with visitors, tourism partners, and the public.
• Perform other duties as assigned by President & CEO.

REQUIRED SKILLS & CHARACTERISTICS
• A passion for local knowledge of attractions, services, and events in Lafourche Parish in order to promote and represent the destination enthusiastically and professionally.
• Self-motivated, professional demeanor, ability to handle discreet and confidential matters.
• Up-beat and positive attitude that contributes to our organizations culture.
• Team player that enjoys working with others to achieve our mission and goals.
• Excellent verbal and written communication skills.
• Must be organized and detail-oriented.
• Computer savvy and knowledge of all MS Office programs.
• Experience with QuickBooks preferred.

EDUCATION
• Bachelor’s degree in finance, accounting, business management, or relevant field.
• Two (2) or more years of administrative support experience.
• A combination of relevant training, experience, and education that meets the minimum may be substituted.

OTHER REQUIREMENTS
• Must be willing to work some evenings and weekends, if needed
• The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

SALARY & BENEFITS
Salary is commensurate with qualifications and experience. Competitive benefits package including medical, dental and vision, paid holidays, personal time off (PTO), and 457(b) retirement.

This position is open until filled.

Interested candidates please send your resume and cover letter to cgray@lacajunbayou.com.